Chair/vice chair

The Chair provides leadership for the Committee, sets the agenda for meetings and manages meetings in line with the agenda.

The Vice Chair supports the Chair in all aspects of their role and carries out the Chair’s responsibilities where the Chair is absent or otherwise unable to carry out their duties.

The Chair needs to work closely with the Treasurer and Secretary to ensure that the association is run effectively. The Chair can be a signatory for the association's bank account, along with either the Treasurer or Secretary or other elected committee member.

• provide leadership; ensure the Committee fulfils its role in respect of governance of the association
• set the agenda for meetings, liaising with the Secretary
• ensure the agenda is followed and that all business is covered
• call the meeting to order when it is time
• welcome and involve new members
• ask for apologies for absence
• sign the approved minutes of the last meeting
• agree a date for the next meeting
• close the meeting
• write the annual report, liaising with the Secretary
• sign cheques for the PTA with one other elected committee member
• get to know committee members

Secretary

The Secretary is responsible for ensuring that there are effective communication links between committee members and between the association and the school.

• deal with correspondence
• prepare agendas
• call meetings - giving plenty of notice
• keep a record of attendance at meetings
• take notes during meetings
• ensure that enough committee members are present to make the meeting quorate (this number is defined in the constitution)
• write up the minutes of meetings
• distribute minutes to all the committee
• make meeting & event arrangements
• co-sign cheques as required
• write the annual report with the Chair​

Treasurer

The Treasurer is responsible for day to day admin of financial records and procedures as well as the banking and handling of money at PTA events.

• maintain accurate and detailed financial records
• present a financial report at each meeting
• liaise with the bank
• make approved payments
• consults with the bank or building society regarding the availability of higher rate interest accounts
• count and bank monies
• prepare and co-sign cheques as required
• provide and account for cash floats at events
• charity registration and Gift Aid
• pay agreed expenses
• prepare annual accounts and liaise with the independent examiner of accounts
• ensure the committee has agreed appropriate procedures for the handling of financial matters